SAP commands, the most important abbreviations
SAP commands or keyboard shortcuts are a quick and easy way to perform recurring tasks with a single keystroke. They save time navigating through all SAP screens, regardless of the product.
Why you should use SAP commands
Many SAP functions are accessible to the user via icons. However, it can be tedious to search for and click on these icons several times an hour. An SAP hotkey, keyboard shortcut, or command—whatever you want to call it—is a key combination that allows you to access keyboard functions while working, eliminating the need to use the mouse.
Before familiarizing yourself with the SAP commands, you should know that these keyboard shortcuts can represent the same symbol depending on the SAP screen you are on. They are similar on both Mac and PC.
The most useful SAP commands
In this section, we will show you some of the most important keys you need to know to use the leading management software on the market more efficiently.
| Keyboard short- cuts / hotkeys | What are you doing |
| CTRL + ALT + L | Focus on getting started quickly. |
| CTRL+W | Close tab |
| CTRL+T | New tab |
| CTRL+Left | Go left |
| CTRL+Right | Move to the right |
| F5 | Update content area. For web content: update. For SAP GUI transactions: as defined in the standard for function keys. |
| CTRL + Shift + I | Favorites |
| CTRL + Shift + N | Navigation area |
| CTRL + Shift + P | Side panel |
| CTRL + ALT + F11 | Full screen |
| F6 / SHIFT + F6 | Fokus auf nächsten Bereich/ Fokus auf vorherigen Bereich. Für Webinhalte: Navigation zwischen Gruppen (Focus on next area/focus on previous area. For web content: navigation between groups (i.e., between menu, top-level navigation, navigation pane, content area). For SAP GUI transactions: as defined in the standard for function keys. |
| CTRL + ALT + M | Focus on the menu |
| ALT+0 | Focus on the eyelashes |
| ALT+1 | Focus on the navigation panel. |
| ALT+2 | Focus on the content area |
| ALT+3 | Focus on the side wall |
| CTRL + ALT + K | Show links |
| CTRL+R | Refresh the sidebar. Sidepanel apps are notified of changes in the app. This happens automatically, except in special cases, such as when selecting table rows in SAP List Viewer (ALV) tables. |
| CTRL+D | Disconnect the side panel. The side panel app will not respond to changes within the current app. It will freeze and remain unchanged, even when other apps are launched that are not assigned to this side panel app. |
| CTRL + Shift + D | Connect the side panel. Side panel apps receive information about app changes and react accordingly. |
SAP Business One Quick Commands
SAP hotkeys or SAP Business One shortcuts can be used instead of the icon button.
SAP keyboard shortcuts or SAP Business One keyboard shortcuts can also be used via the corresponding icon.
General abbreviations
We begin with the general and basic abbreviations:
| Keyboard shortcuts / hotkeys | What are you doing |
| Ctrl + 0 | Display the main menu of SAP Business One. |
| Ctrl+P | Print the current document, report, or journal entry. |
| Ctrl+J | View transaction journal. |
| Ctrl+Q | Exit SAP Business One. |
| Ctrl+Z | Cancel |
| Ctrl + Shift+Z | To repeat |
| Ctrl+X | Cutting |
| Ctrl+C | Copy |
| Ctrl+V | Insert |
| Enter letters in the field for the name or description* Tab | Find customers or items that begin with a specific letter. |
| Mantén presionado Ctrl y haz clic en todos los elementos de- seados | Select multiple items. |
| Ctrl + Shift+U | Show custom fields. |
| Ctrl + Right Arrow | Display the next document or record. |
| Ctrl + left arrow | Display the next document or record. |
| Ctrl + A | Switch to Add mode (if you are viewing a document or master data, open a blank document or master data mask). |
| Ctrl + F | Switch to search mode. |
| Ctrl+Ctrl+Double -click on the field name | Change a field name. |
| *yTab | Enter today’s date into a date field. |
| Day of the month and tab | Enter today’s date into a date field. |
| Day and month and tab | Enter a date in the current year. |
| Hold down the Shift key and click in the upper right corner of the window. | Close all windows except the SAP Business One main menu. |
| SHIFT + F2 | Enable formatted search (custom value). |
| ALT + SHIFT + F2 | Custom value setting for this field. |
Table abbreviations
Below is a list of important shortcuts for optimizing table creation and management.
| Shortcut / Hotkey | What are you doing |
| Ctrl + I | Add a row |
| Ctrl + M | Duplicate a line |
| Ctrl + K | Delete one line |
| Double click on the encabezado de la columna | Sort the table by column in ascending order |
| Alt + double click on the encabezado de la columna | Sort table by column in descending order |
| Ctrl + L | Show detailed information for a row |
| Ctrl + H | Go to the front row |
| Ctrl + E | Go to the last row |
| CTRL + UP arrow | Copy the value from the top field into a table. |
| CTRL + Down arrow | Copy the value from the lower field into a table. |
| CTRL + TAB | Select a card in a journal entry. |
Formatted search
Here is a formatted list of search SAP commands:
| Shortcut / Hotkey | What are you doing |
| SHIFT + F2 | Open line detail window |
| CTRL + B | Open the Document Settings window |
Shortcuts in purchasing and sales documents
Finally, we present a compilation of shortcuts for direct access:
| Shortcut / Hotkey | What are you doing |
| Ctrl + L | Open line detail window |
| Ctrl + H | Switch to the first row of the table |
| Ctrl + E | Move to the last row of the table. |
| Ctrl + G | Open the gross profit window |
| Ctrl + Y | Open payment method window |
| Ctrl + W | Open volume and weight window |
| Ctrl + N | Open basic document |
| Ctrl + T | Open target document |
| Ctrl + U | Switch to the Trading Partner Code field |
| Ctrl + R | Switch to the comment section |
| Ctrl + Tab in the Item Quantity field | Select a serial number for an item |
| Ctrl + Tab in the Item Price field | Check the current prices |
| Ctrl + Tab in the Article No field | Show alternative articles |
| Ctrl + Tab in the Warehouse field | Show all stock and quantities |
| After clicking the money bag icon to indicate an incoming payment, press Ctrl + B to copy the amount into the document. | Copy an amount when entering a payment. |
We hope these SAP commands have helped you work more efficiently and quickly. If you have any questions, feel free to ask in the comments.